Presenter Guidelines


Successful authors will be notified on 22nd February 2019.

Deadline for Registration

Presenters must register by 30th April 2019 to confirm attendance and to secure residential accommodation where required.  Failure to register by this date will lead to your paper being withdrawn from the programme.

Session Formats

Please go to Session Formats for a description of each presentation format.

Preparing your presentation

All meeting rooms will be provided with a screen, projector and laptop. Presenters are responsible for loading their own PowerPoint slides from usb memory sticks.  Access to meeting rooms for rehearsal is by prior arrangement with the Principal Global Events staff at the registration desk.

You should allow for the following approximate presentation times:

Speaker Presentation  
Audience Participation       
Theatre Style 20 minutes  10 minutes
Roundtable 15 minutes  45 minutes – 1 hour
Workshop 15 minutes  45 minutes – 1 hour
IGNITE 5 minutes  50 minutes
Poster Displays Permanently on display. Author available to discuss during refreshment breaks.

A freestanding display panel measuring 1m by 2m and a chair will be provided for poster displays. The ideal poster size is AO.

Handouts: You are welcome to bring a summary, the full text or other supporting document to hand out to delegates. One copy should be handed to the Chair of your session, although attendances vary from session to session, approximately 50 copies should be sufficient for most audiences.

Conference App: Free to download from May, the conference app will facilitate networking, provide information on presenters and their papers and will include a list of delegates, meeting room’s floor plan, a personal schedule, venue information, up to date programme and in-built social media.

Presentation Content

Delegates will choose which sessions to attend from the programme titles and from the abstracts which were submitted for review.  It is important that your presentation accurately reflects this.


Presenters have a moral obligation to acknowledge all contributions to their paper both orally at the time of presentation and by referencing authors in papers submitted to conference.

The Conference organisers will refer allegations of plagiarism for full investigation and remedy.

Post Conference Publication

BELMAS will publish selected full papers included in the conference programme on the Society’s conference website. Authors are requested to submit the full text of their paper to



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Telephone contact with the BELMAS Office will not be available until further notice. This includes payments over the phone. If you have an enquiry, please email